Quinnie Do reviewing an apostille document with a business client at the San Jose office
CaliforniaSecretary of State
Apostille services · San Jose

Corporate Document Apostille for Bay Area Companies
articles, good standing and resolutions, ready for business abroad

Notarize, translate, and apostille your company’s documents in one San Jose office — accepted abroad to open accounts, register entities, and sign contracts.

What is a corporate documents apostille?

It is the California Secretary of State’s certification that your company’s documents are genuine, so banks, registries, and courts abroad will accept them. For Hague Apostille Convention countries, that single apostille is all you need — no consulate step. We notarize, translate, and apostille corporate documents in San Jose.

Book Appointment (408) 766-3528
Same-day available Certified translation Bonded notary in-house
Same-Day
Rush available
Since 2020
San Jose office
EN · ES · VI
In-house languages
One Visit
Notary + apostille
Before you apostille

What your documents need
to be ready for abroad

An apostille doesn’t change your corporate document — it proves the signature or seal is genuine so a foreign bank, registry, or court will accept it. Three things decide the path.

State record or private document?

Articles of incorporation and certificates of good standing are issued by the state; resolutions, bylaws, powers of attorney, and invoices must be notarized first.

Issued or notarized in California

The California Secretary of State apostilles California records and California-notarized documents. Records filed in another state must go to that state’s authority.

Translate when required

Many countries want the document in their official language. We handle Spanish and Vietnamese in-house and arrange certified translation in other languages.

Apostille vs. legalization

One authentication that lets
your company act overseas

A corporate documents apostille is the California Secretary of State’s authentication that lets your company’s paperwork be used in another country. For members of the Hague Apostille Convention, that one apostille replaces the old chain of consulate stamps.

Public records — articles of incorporation, a certificate of status or good standing — are certified and apostilled by the state directly. Private documents — board resolutions, bylaws, corporate powers of attorney, commercial invoices — are signed before our notary public first, and the state then apostilles the notary’s commission.

If the destination country isn’t part of the Convention, the document needs consular legalization instead. Tell us where it’s headed and we’ll set the correct route — see our full guide to apostille vs. legalization.

Which route?

For a Hague Convention country, one California apostille is enough — no consulate. For a non-member country, the document needs consular legalization. We confirm your destination before we start.

Signing a corporate document before a notary public for apostille in San Jose
How it works

Four steps to an apostille
any authority abroad accepts

1

Tell us the document and destination

Tell us which corporate document you have and the country it’s headed to, so we set the right path the first time.

2

Notarize or pull the state copy

We notarize private documents like resolutions and powers of attorney, or obtain the certified Secretary of State copy for public records.

3

Translate if required

If the destination needs the document in another language, we arrange a certified translation and keep it paired with your original.

4

Apostille and return

The California Secretary of State apostilles the document. Pick it up same-day on rush, or we ship it tracked to you or abroad.

Closing a deal abroad

Your overseas deal shouldn’t wait
on a stack of stamps

Bring your corporate documents to one San Jose office and leave with them notarized, translated, and apostilled.

Book Appointment (408) 766-3528
Who needs one

Common reasons businesses need
a corporate documents apostille

Opening a foreign bank account

Banks abroad open a corporate account only after they see apostilled formation and good-standing documents.

Registering a branch or subsidiary

Foreign registries require apostilled articles and resolutions before they will record your new branch or subsidiary.

Signing international contracts

Counterparties and notaries abroad accept your signing authority once the corporate resolution is apostilled.

Bidding on overseas tenders

Government and corporate tenders abroad ask for apostilled proof that your company exists and is in good standing.

Importing or exporting goods

Customs authorities abroad accept apostilled commercial invoices, certificates of origin, and distribution agreements.

Authorizing a representative abroad

An apostilled corporate power of attorney lets your representative act for the company in another country.

Simple pricing

Clear pricing for every deadline
quoted before we start

Every order includes the certified or notarized document prepared for the receiving office plus California Secretary of State authentication. For priority, rush, same-day, translation, and notarization, call or visit and we’ll quote it on the spot.

$85Standard, starting
Book Appointment (408) 766-3528

Out of the area? Order an apostille by mail and ship your documents to us.

Why choose us

One office to notarize, translate
and apostille the document

Most services authenticate the paper and stop — you still chase a notary, then a translator. We do all three in San Jose, and partner with TruPoint Legal for entity formation and corporate filings.

Business partners shaking hands after authenticating corporate documents for an international deal

Notarize, translate & apostille in one place

No running between a notary, a translator, and Sacramento — built right the first time.

Same-day when a deal can’t wait

Same-day California apostille keeps closing dates, funding windows, and registration deadlines on track.

Certified translation in any language

Our staff handles Spanish and Vietnamese in-house and arranges certified translation in other languages — apostilled with your document.

Bonded California notary in-house

Quinnie Do reviews each document for the receiving office, which means fewer rejections abroad.

Quinnie Do, owner of Fingerscan Digital and bonded California notary public in San Jose
Meet your notary

Quinnie Do

Owner, Fingerscan Digital Inc.

Quinnie Do has run Fingerscan Digital in San Jose since 2020, helping local founders and businesses authenticate company documents for use abroad. As a bonded California notary, she reviews every corporate document for the receiving office — so your apostille is accepted the first time. Her multilingual team works in English, Vietnamese, Cantonese, and Spanish.

Related services

All Apostille Services in San Jose → Apostille for Mexico → Notary Public in San Jose → Order an Apostille by Mail →
FAQ

Corporate documents apostille
questions, answered straight

How do I apostille corporate documents in California?
Start with the right version of each document: state-issued records like articles of incorporation come certified from the Secretary of State, while private documents such as board resolutions or a power of attorney are notarized first. The California Secretary of State then adds the apostille. We handle the review, notarization, translation, and filing in San Jose.
Can you apostille a California certificate of good standing?
Yes. A certificate of good standing (status) is a public record we obtain certified from the California Secretary of State and have apostilled for use abroad — often required to open a foreign bank account or register a branch.
Do board resolutions and powers of attorney need to be notarized first?
Yes. Private corporate documents are not public records, so an authorized officer signs them before our notary, and the California Secretary of State then apostilles the notary’s commission. We do both steps in one visit.
How long does a corporate document apostille take?
Standard service runs about 30 days, with priority, rush, and same-day options for tight deal deadlines. Tell us your closing or filing date and we’ll match the timing.
Can you apostille articles of incorporation from another state?
The California Secretary of State only apostilles California records. Articles filed in another state must be apostilled by that state’s authority — we’ll tell you exactly which office to use and how.
Do corporate documents need to be translated for an apostille?
It depends on the destination. Many countries want the document in their official language. We arrange a certified translation, pair it with your original, and apostille them together so nothing is rejected abroad.
How much does a corporate document apostille cost?
Standard is $85 (about 30 days), Priority $200 (about 2 weeks), Rush $350 (3 to 5 business days) and Same-Day $450 when you drop off by 10 AM. Extras, such as notarization and certified translation, are quoted when you call or come in — so you get an exact price for your documents. Above the $85 standard tier, each additional document is 50% off — which matters here, because corporate filings almost never involve just one.
My subsidiary registration is waiting on this. What is the real timeline?
Tell us the filing deadline before you order. Documents that already exist — a certificate of good standing, filed articles — move fast. Anything that has to be drafted, signed and notarized first adds a step, and if the signer is travelling that is usually the bottleneck rather than the apostille. We will tell you which part of your packet is the slow one.
Who has to sign a board resolution before it can be apostilled?
Whoever your bylaws or operating agreement say has authority — usually a corporate secretary, officer or managing member — and they have to sign in front of the notary, not beforehand. A resolution signed by the wrong person apostilles perfectly well and is then refused abroad, which is the expensive version of this mistake.
The registry abroad wants specific wording. Can you match it?
Yes, and you should ask for it. Foreign registries and banks often require a resolution or POA to state particular authorities, sometimes naming the person, the account or the transaction. Get their requirement in writing, bring it in, and we draft around it. A generic document is the most common reason a corporate packet comes back.
How recent does a certificate of good standing need to be?
Usually very. Banks and registries commonly want one issued within the last 30 to 90 days, because it is a statement about the company’s current status. Order it close to your filing date rather than early, and a new apostille on an old certificate does not reset that clock.
Can you apostille documents for a company registered in another state?
Only through that state. A Delaware or Nevada entity’s filed documents are apostilled by that state’s Secretary of State, not California’s — only the issuing state can seal them. Tell us where the entity is registered and we will route it correctly instead of having it returned.
Do I need originals, or will certified copies do?
For state-filed documents you need a certified copy from the Secretary of State — a download from the business search portal is not one. For internally created documents such as resolutions, bylaws or agreements, what gets apostilled is the notarized signature on them, so those start with notarization instead.
Do I need a translation, and in what order?
Often, for a foreign registry or bank. The order is fixed: notarize if needed, apostille, then translate — a translation attached before the seal is not covered by it. Some jurisdictions also require a translator registered there, so confirm before paying.
Can you invoice the company rather than take a card?
Yes. Corporate work can be billed to the organization on a net-30 account rather than paid at the counter, which is usually easier for finance teams than reimbursing an employee. Ask when you book and we will set the account up.
Ready when you are

Get your company documents ready
for use abroad, in San Jose

Start your corporate documents apostille in one San Jose visit, or order online and we’ll ship the finished set back — same-day available.

Book Appointment (408) 766-3528

California Secretary of State apostille service by Fingerscan Digital Inc. · 434 Blossom Hill Rd, San Jose, CA 95123 · (408) 766-3528 · Serving San Jose, Santa Clara, Sunnyvale, Milpitas and the Bay Area. For business and bulk document authentication, visit fingerscan-digital.com. Last updated June 2026.

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