Clear Your Team Under AB 506 Before the Season

No. Live Scan results are tied to the requesting organization and do not transfer, so a volunteer cleared for one camp, league, or ministry still needs a fresh submission for yours. Each organization runs the check under its own ORI. It is a one-time step per organization, which is why we clear everyone together at the start.

Two real exposures. An insurer can request proof of background checks and mandated-reporter training before writing your general liability coverage, so a gap can delay or jeopardize insurance. And because AB 506 sets a standard of care, an unscreened adult who harms a child becomes powerful evidence in a negligence claim. Documented clearance protects against both.

AB 506 (Business and Professions Code 18975) requires youth service organizations to do three things: have administrators, employees, and regular volunteers complete child-abuse mandated-reporter training; run a fingerprint background check on them under Penal Code 11105.3; and adopt child-abuse prevention policies, including two-reporter supervision where possible. We handle the fingerprint background check.

Under AB 506, a regular volunteer is someone 18 or older who has direct contact with, or supervision of, minors for more than 16 hours a month or 32 hours a year. Those volunteers, along with all administrators and employees, fall under the training and background-check requirements. We can clear that whole group in one onsite event.

Yes. A DOJ-certified technician brings Live Scan to your site and clears everyone in one visit across the Silicon Valley and the East Bay, with no minimum and last-minute or emergency dispatch available. Group size and location are captured on the quote form so we can scope the event and bring the right setup.

Usually not at the kiosk. For eligible nonprofit volunteer applicants, the DOJ and FBI processing fee is typically waived under Penal Code 11105.3, leaving only a rolling fee, and we bill the organization on a standing account so volunteers do not pay out of pocket. We confirm your applicant type when we quote.

Yes. We provide a completion record showing each person was captured and submitted, which your Custodian of Records keeps on file. It documents that the fingerprint step was completed before the program cycle, which is what an insurer, grantor, or parent would expect to see.

Capture is the fast part — we can be at your site within days and each person takes five to ten minutes. What you cannot compress is DOJ and FBI processing after submission. Tell us your first practice or opening date and we will be straight with you about whether everyone will be cleared in time, rather than taking the booking and hoping.

Almost always the wrong ORI or the wrong applicant type on the Request for Live Scan form, so results route to the wrong agency or the wrong record set is requested. Print quality is the other cause. Send us the rejection notice and the form that was used and we will identify which it was before you pay us anything.

Current government photo ID and the Request for Live Scan form with your organization’s ORI and the correct applicant type already entered. If the ORI box is blank, get it confirmed before the session — that one field decides where results are sent, and a whole group submitted under a blank or wrong ORI has to be redone.

Tell us when your volunteers are actually together — a Saturday clinic, a weeknight orientation, a parent meeting before the season. Catching people at an event they were already attending is far more effective than asking volunteers to make a separate trip on their own time.

Onsite visits start at five people. A roster of forty is usually cleared in a single session. If you have fewer than five, individuals can come to our San Jose office instead and still be billed to the organization rather than paying themselves.

That depends on how your organization defines a regular volunteer under its own policy and on the statute, and it is a judgement for your board or counsel rather than for us. What we can say is that organizations usually find it simpler to clear anyone with recurring unsupervised contact than to argue the line later.

The result goes to your designated Custodian of Records, not to us. We never see or interpret the content of a clearance. What your organization does next is a policy and legal question for your board or counsel — we are a fingerprinting provider and are not permitted to advise on it.

Yes, and most leagues and youth programmes do. An organization account holds your ORI and applicant type on file so each season’s intake is submitted correctly without setting it up again, billed to the organization at volume pricing rather than collected from volunteers.