Onboard Your California Hire When You Have No In-State Office
Our California DOJ-certified team rolls the FD-258 wet-ink card your out-of-state submission needs and serves as the in-person I-9 authorized representative for your hire, so the file is complete on time without an in-state office.
Your In-State Step, Without an In-State Office
One San Jose office rolls the card, completes the in-person I-9, and returns a documented file for your hire.
Wet-ink FD-258 cards
Rolled in ink on the receiving agency’s form — the format out-of-state, federal, and foreign filings accept, since California Live Scan is electronic.
In-person I-9 Section 2
We serve as your designated authorized representative and examine the hire’s documents in person under 8 CFR 274a.2, within the three-day window.
Mailed where you direct
We prepare and mail the completed FD-258 to the out-of-state board, federal agency, or address you specify, with tracking on request.
Remote & relocating hires
Built for companies with no California presence onboarding a remote worker, or a new hire relocating into the state.
FBI check routing
Where the role needs a federal criminal-history check, we prepare the card for the FBI channel the receiving agency uses.
Documented file
A completion record and copies for your file, so the onboarding paperwork is closed out and audit-ready.
We Are the I-9 Representative You’re Missing
Section 2 of the I-9 has to be done by someone who physically examines your hire’s documents in person. If you have no one in California, you designate an authorized representative — and we do that step for you:
- In person, with the original documents
- Within the three-day window
- Under 8 CFR 274a.2
- FD-258 rolled in the same visit
- Billed to the employer
- Documented file returned
The print runs on a wet-ink FD-258 and the verification on in-person I-9 support; where a federal check is required, we route it for an FBI criminal-history search.
Request a Quote →The Costly Ways a Remote Hire’s File Goes Wrong
For a federal I-9 and an out-of-state submission, a shortcut creates a paperwork violation or a rejected card. Each risk below names the rule and the consequence.
The I-9 missed or completed late
Section 2 must be completed within three business days of the first day, with the documents physically examined. A missing, late, or improperly examined I-9 is a federal paperwork violation that carries civil penalties per form.
Documents “examined” over video
The remote video alternative is only for E-Verify employers in good standing. If you are not on E-Verify, a video review does not satisfy Section 2 — the examination has to be in person, which is the step we provide.
An untrained representative
You remain liable for whatever your authorized representative does, and copies are not acceptable in place of originals. A casual stand-in who mishandles the examination leaves you with an invalid I-9.
A printed scan instead of an ink card
Out-of-state and federal agencies require a true wet-ink FD-258. A digital capture printed onto card stock is not an FD-258 and is commonly rejected, sending your hire back to the start.
Fingerscan Digital provides fingerprinting and I-9 authorized-representative services, not legal or immigration advice — confirm your I-9 and E-Verify obligations with your counsel. Where a rule depends on E-Verify enrollment, verify your status before relying on a remote option.
From Quote to a Closed File in Five Steps
Request a quote
Tell us the hire’s location, the agency the card goes to, and whether you also need the in-person I-9 step. We confirm the right card and routing.
Schedule
Your California hire books our San Jose office, or we coordinate onsite where a group is relocating, within the three-day I-9 window.
Roll the FD-258
A DOJ-certified technician rolls the card in wet ink on the receiving agency’s form — never a printed digital capture.
Complete the I-9 in person
As your designated authorized representative, we examine the original documents in person and complete Section 2 under 8 CFR 274a.2.
Mail & document
We mail it where you direct and return the completed I-9 and a record, so the onboarding file is closed and audit-ready.
Quote-Based, Billed to the Employer
Pricing depends on how many cards, whether you add the I-9 step, and mailing, so we quote it rather than publish a fixed rate.
Per-card, lower with volume
A flat per-card rolling rate that decreases as the count grows. Any government or agency processing fee is passed through at cost and quoted at order — never marked up.
Add the in-person I-9
Add the authorized-representative I-9 step per hire, completed in the same visit as the card so a remote hire is handled in one appointment.
Net-30 for the employer
Companies onboarding California hires on a recurring basis bill on 30-day net terms under a standing account, so the worker never pays and you schedule without re-quoting.
Registering your company to do business in California? Our office partner TruPoint Legal handles California entity and document filings in the same San Jose office.
Quinnie Do
Quinnie founded Fingerscan Digital to be the California step out-of-state employers cannot do themselves. She rolls FD-258 cards in wet ink and serves as the in-person I-9 authorized representative for remote and relocating hires — so a company with no office in the state still closes the onboarding file on time.
You can confirm Fingerscan Digital’s California DOJ-certified Live Scan provider status on the California Attorney General’s directory before you book.
What HR Leads Ask Us
Only if you are an E-Verify employer in good standing using the DHS alternative procedure. For everyone else, Section 2 of the I-9 requires in-person physical examination of the original documents under 8 CFR 274a.2, by the employer or a designated authorized representative. If you are not on E-Verify, a video review does not satisfy the requirement, which is the in-person step we complete for you.
Section 2 must be completed within three business days of the employee’s first day of work. For a remote California hire, that is a tight window if you have no one in the state to examine documents, so we schedule the appointment to land inside it and complete the FD-258 card in the same visit.
No. FD-258 cards are rolled in wet ink only. We do not print a digital capture onto card stock, because out-of-state and federal agencies require a true ink-rolled card and commonly reject a printed scan. Rolling it correctly the first time avoids sending your hire back to the start.
Through a wet-ink FD-258 card. California’s Live Scan is electronic and routes to the California DOJ, so a submission going to an out-of-state board, a federal agency, or a foreign body uses an ink-rolled FD-258 instead. We roll the card on the receiving agency’s form and mail it where you direct.
Yes. You designate us as the authorized representative, and we examine your hire’s original documents in person and complete Section 2 under 8 CFR 274a.2. You remain the employer of record and retain the form; we provide the in-person examination you cannot do from out of state, in the same appointment as the card.
To the out-of-state licensing board, federal agency, or address you specify on the quote. We prepare and mail the completed card for you, with tracking on request, so you are not coordinating a hand-off between the hire, a notary, and the agency yourself.
Yes. We bill the employer on a standing net-30 account so the worker never pays out of pocket, and the government or agency fee is passed through at cost. You get one record back per hire instead of reimbursing individual receipts.
Yes. You receive the completed I-9, a record of the card submission, and copies for your file, so the onboarding paperwork is closed and ready if a federal I-9 audit ever asks for it. Documentation is the point of the step, not an afterthought.
Tell Us About Your California Hire
We will send a quote and book the appointment inside your I-9 window. FD-258 card, in-person I-9, and mailing — billed to your company.
Close Your California Hire’s File — From Out of State
Tell us about the hire and where the card goes. We roll the FD-258, complete the in-person I-9, and mail it — so your file is done on time without an office here.